Booking and Payment

Booking and Payment

Deposit paid upon booking
24
hours after ordering
Free cancellation

Deposit not refundable after 24 hours

70
days before
departure
The balance is invoiced and payed
60-30
days before
departure
50% of the total is refundable
30-0
days before
departure
Non refundable
Departure
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Registration and payment

To book a tour with Hvitserk of Norway, choose the tour and departure date and fill in the booking form. All orders are binding and the size of the deposit is set at 7,500 NOK. You will receive the final invoice 70 days prior to your scheduled trip departure. 

Payment by credit card

  • Pay the deposit directly at registration
  • About 70 days before departure you will receive an email where you can log in and pay the final invoice
  • We accept Visa and Mastercard

Payment by invoice

  • You will receive a deposit invoice within 1 week after ordering
  • You will receive the final invoice approx. 70 days before departure
  • For payment by invoice there is a billing fee of 100 NOK

Cancellation

  • Within 24 hours you can cancel your trip completely free of charge
  • After 24 hours, we will retain the deposit upon cancellation
  • Between 60 and 30 days before departure, there is a cancellation fee of 50 percent of the tour price
  • Between 30 days and departure, you cannot be refunded
  • Cancellation of a trip must be made in writing to [email protected]

Guaranteed vs. non-guarenteed departures

Amost all of our departures are gaurenteed. However, in special circumstances, a trip may be labeled "Not-Gaurenteed". You will see this when you are booking your desired trip. When a trip is not gaurenteed, we are waiting to ensure the trip has enough spaces filled in order to run properly. If you decide to sign up for a not-gaurenteed trip, you will be notified if the trip will run or not 1 month prior to departure at the latest. If the trip you have signed up is cancelled due to low enrollment, you will recieve a full refund. 

Changes in your order

If you want to change your order we will of course help with that. Just contact us at the office. This service is free of charge.

Insurance

You must have an adequate sickness and accident insurance which will also cover a possible return journey. Remember to bring proof of travel insurance on your trip. 

If you want help booking travel insurance, we can assist with that.

Visa

Your ability to enter and depart from Norway, as well as the length of time you can stay here, depends on what country you are from. Please look into the visa regulations for your particular country to enter Norway. This aspect of planning is your responsibility. 

Health information

We require acurate health information upon booking a tour with us. If you have any allergies, health conditions or medications we need to be aware of, please include this in your registration form. In general, we recommend a thorough medical check-up if you are over 60, no matter what trip you are going to participate in.

Relevant health information must be provided when ordering and to the guide at the start of the trip. If you are traveling with critical medications, carry these on the plane with you in case your baggage does not arrive in Norway. 

Travel Gaurentee Fund

Hvitserk is a member of the Travel Guarantee Fund and should Hvitserk go bankrupt before you travel on a trip, you will be refunded all your costs in connection with the trip.